All features
Everything needed from the birth of an application to the archive, on one platform.
Process design
Visual canvas
Drag-and-drop steps, button transitions, conditional routing.
Standalone steps
Role-gated steps outside the flow: director's note, field report, appeal.
Start step
Which step a process starts from, and who can start it.
Correction (revision) step
Send an application back to visited steps, with selected fields and a reason per field.
Linked processes
Triggers, waiting, shared answers and cross-process corrections.
Templates and shared steps
Build shared parts once and use them in every process; drift tracking.
Versioning
Draft, Test, Published, Passive; a single published version, safe transitions.
Pre-publish check
All gaps in one list; coverage analysis of button conditions.
Import / export
Move process designs as files and share them between organisations.
Forms and data
24 field types
Text, number, national ID, phone, date and time, choices, file, signed document, fee assessment, actor pickers.
Conditional fields
Visibility and editability by answers and roles, with type-aware comparisons.
Cascading choices
Multi-level linked lists; import data from Excel or external services.
Searchable dropdowns
Fast search even across thousands of options.
Information fields
Add video, images, PDFs and rich text to the form.
Profile autofill
What is known about the applicant fills the form automatically.
Option blocking
Close an option across all versions after a court decision or a temporary closure — without publishing a new version.
Map and parcel
Pick a location and parcel on the map, look up zoning.
Permissions and assignment
Role × step matrix
Edit and view permissions at every step.
Read gates
Make a field visible to a role only after a given step.
Deferred access
Tie a role's write permission to a stage of the process.
Actor fields
The person, role or organisation chosen on the form becomes the step's assignee.
Permission scope
Grant a role authority only on certain processes.
Role levels and delegation
Hierarchical roles; a deputy for an assignee on leave.
Per-step reject and cancel
Who may reject at which step, and where the applicant may cancel.
Super admin safeguard
Even the most privileged account obtains short-lived permission with its password for in-process changes.
Documents and files
Document templates
A4 editor, variables, conditional sections; PDF and Word.
Application numbers
Masks per process: RUH-2026-0305, sub-applications …-2.
Secure file management
Type and size rules; only the authorised can see.
Attached documents view
All files of an application in one place, with previews.
Organisations
Organisation registry
Architects, inspection firms, contractors; registration, review and approval.
My Organisation
The organisation's own details, employees and documents.
Incoming Work
List and handle the work assigned to the organisation.
Document expiry tracking
Warnings for expiring documents, competency-specific documents.
Work tracking and reporting
Pending Actions
Every task whose turn has come; sections by category, bulk processing.
Assigned Applications
Track the files you are responsible for.
All Applications
Column filters, search and sort by form answers.
Application summary
A summary layout defined by the designer on the detail screen.
Waiting for
Which unit or person a file is waiting for.
Export
Get lists as Excel and PDF.
Live reports and dashboards
Indicators by process, unit and duration.
Change history
Who changed an answer, and when.
User experience
e-Government sign-in
One-click sign-in with a verified identity.
My Applications
Status, your-turn badge, information after corrections.
Notifications
In-app and email.
Password reset
Secure reset by email.
Announcements
Banners or pop-ups on selected pages.
Information pages
The organisation creates its own FAQ, help and regulation pages.
Multilingual interface
Language support for the interface and content.
Corporate identity
The organisation's name, logo and support contact on every screen.
Mobile-friendly
Full functionality on phones and tablets.
Security and infrastructure
On-premise deployment
On your own servers or in the cloud of your choice.
Three databases
SQL Server, PostgreSQL, SQLite.
No hard deletes
No physical deletion; restore anything.
Audit trail and logging
Every request and every change is traceable.
Data protection
Explicit consent, privacy notices, the right to be forgotten.
Session security
HttpOnly cookies, rate limits, account lockout, session management.
Access restrictions
Location, time and IP restrictions.
Scalability
Runs on multiple servers, health checks.
Let's digitise your processes together.
Let us show you your most complex process running in Elmar — in a 45-minute demo built on your own regulations, documents and approval chain.